Skip to main content

How can I enable employees to track their time against projects?

Updated over 2 weeks ago

You can organize user activities into projects and tasks for accurate time tracking and workforce intelligence1.

Adding or Importing Projects and Tasks

Before employees can track time, you must define your projects and tasks in the system:

  • Manual Entry: You can manually create a hierarchy of tasks and subtasks in the Configurations > Tasks screen.

  • External Integration: You can import projects and tasks from external Project Management solutions, such as Jira, to keep your organizational hierarchy synchronized.

  • Mass Import: If you have many tasks, you can use the Teramind API to retrieve or manage lists of tasks programmatically.

Tracking Methods

  • Employee Self-Tracking (Revealed Agent): Employees using this Agent can manually select a task from a list and click the "Start" button to begin tracking work time against a specific project. For more information on how to use the Revealed Agent, check out this article.

  • Automated Tracking (Stealth Agent): You can automatically assign a project/task to an employee based on their activity (such as opening a specific application or visiting a URL) by using the Switch Task rule action. Note: you can assign a global Default task for the entire organization in the Configurations > Settings > Agents section, or for individual employees in the Account tab of their profile.

    Check out this article to learn how to automatically track projects and tasks this way.

Viewing Project & Task Data

The following widgets and dashboards allow you to monitor how time is being allocated to your projects:

  • Live Users Widget: Found in the Overview or Live View dashboards, this widget displays the "Current Task" every online employee is working on in real-time.

  • Productivity Detail Widget: Located at the bottom of the Productivity dashboard, this comprehensive grid provides a granular view of every individual's metrics, including total work time broken down by specific tasks (Note: the Task column might be hidden by default, please add it to the grid to view it on the dashboard).

  • Aggregated Applications & Websites: Available in the Applications & Websites dashboard under the Aggregated tab, this report shows time spent on apps and sites grouped by the specific task performed.

Did this answer your question?